Corporate Privacy Policy
- Document ID
- APL-PRIV-001
- Version
- 2.0
- Effective Date
- 29 June 2026
- Last Updated
- 16 July 2026
- Owner
- Aionpixel Technologies Private Limited
Aionpixel Privacy Statement
- 1. Introduction
- 1.1 Purpose
- 1.2 About Aionpixel
- 1.3 Scope
- 1.4 Our Privacy Principles
- 1.5 Our Commitment
- 1.6 Relationship with Other Policies
- 2. Who This Policy Applies To
- 3. Definitions
- 4. Information We Collect
- 5. Categories of Information We Collect
- 5.1 Identity Information
- 5.2 Contact Information
- 5.3 Organisation Information
- 5.4 Business Enquiry Information
- 5.5 Recruitment Information
- 5.6 Vendor and Partner Information
- 5.7 Technical Information
- 5.8 Communication Information
- 5.9 Marketing Information
- 5.10 Information You Voluntarily Provide
- 6. How We Collect Information
- 6.1 Information You Provide Directly
- 6.2 Website Usage
- 6.3 Business Relationships
- 6.4 Publicly Available Information
- 7. Why We Process Personal Information
- 7.1 Business Communications
- 7.2 Customer Relationship Management
- 7.3 Marketing
- 7.4 Recruitment
- 7.5 Website Administration
- 7.6 Legal and Regulatory Compliance
- 7.7 Security
- 8. Legal Basis for Processing
- 9. Marketing Communications
- 9.1 Marketing Preferences
- 9.2 Opt-Out
- 9.3 Communication Records
- 15. Children's Privacy
- 15.1 General Principle
- 15.2 Educational Products
- 15.3 Unintentional Collection
- 16. Changes to this Privacy Policy
- 16.1 Policy Updates
- 16.2 Material Changes
- 16.3 Version History
- 17. Contact Information
1. Introduction
1.1 Purpose
Aionpixel Technologies Private Limited ("Aionpixel", "we", "our", or "us") is committed to protecting the privacy and personal information of individuals who interact with us.
This Corporate Privacy Policy explains how Aionpixel collects, uses, stores, shares, retains, and protects personal information in connection with:
- our corporate website;
- business enquiries;
- product enquiries;
- prospective customers;
- existing customers communicating directly with Aionpixel;
- business partners;
- vendors;
- consultants;
- contractors;
- job applicants;
- recruitment activities;
- corporate events;
- marketing communications; and
- other legitimate business interactions with Aionpixel.
This Policy applies to information processed directly by Aionpixel as part of its corporate operations.
1.2 About Aionpixel
Aionpixel Technologies Private Limited is a software technology company that designs, develops, operates, and supports cloud-based software products, enterprise solutions, artificial intelligence technologies, digital platforms, and related services.
As our organisation evolves, Aionpixel may introduce additional products, services, websites, applications, or digital platforms.
This Corporate Privacy Policy applies to Aionpixel's corporate activities unless a separate product-specific privacy policy or contractual arrangement applies.
1.3 Scope
This Policy applies to personal information collected through:
- the Aionpixel corporate website;
- corporate contact forms;
- email communications;
- telephone enquiries;
- business meetings;
- product demonstrations;
- online events;
- webinars;
- recruitment activities;
- supplier onboarding;
- partner interactions;
- customer support enquiries directed to Aionpixel;
- corporate social media interactions where applicable; and
- other authorised business communications.
This Policy does not replace any contractual privacy obligations that may exist between Aionpixel and its customers, partners, suppliers, or employees.
1.4 Our Privacy Principles
Aionpixel is guided by the following privacy principles:
- transparency;
- accountability;
- fairness;
- lawful processing;
- purpose limitation;
- data minimisation;
- information accuracy;
- confidentiality;
- integrity;
- security by design;
- privacy by design; and
- continuous improvement.
These principles guide the way we design our processes, technologies, and business operations.
1.5 Our Commitment
We recognise that privacy is fundamental to building trust.
Accordingly, Aionpixel seeks to:
- collect only information reasonably necessary for legitimate business purposes;
- process personal information responsibly;
- implement appropriate administrative, technical, and organisational safeguards;
- respect applicable privacy rights;
- maintain appropriate governance practices;
- continually strengthen our privacy programme; and
- comply with applicable legal and regulatory obligations.
1.6 Relationship with Other Policies
This Corporate Privacy Policy should be read together with other applicable Aionpixel corporate policies, including:
- Terms of Use;
- Cookie & Similar Technologies Policy;
- Information Security Statement; and
- any other applicable legal notices published by Aionpixel.
Where specific services, contractual arrangements, or business relationships require additional privacy terms, those requirements may apply alongside this Policy.
2. Who This Policy Applies To
This Policy applies to individuals who interact with Aionpixel in a corporate capacity, including:
- visitors to the Aionpixel corporate website;
- prospective customers;
- existing customers communicating directly with Aionpixel;
- representatives of educational institutions;
- representatives of businesses and organisations;
- partners;
- suppliers;
- service providers;
- consultants;
- contractors;
- investors;
- event participants;
- newsletter subscribers;
- job applicants; and
- other individuals who communicate with Aionpixel for legitimate business purposes.
This Policy does not apply to Aionpixel employees, whose personal information is governed by internal employment policies and applicable employment agreements.
3. Definitions
For the purposes of this Policy:
Personal Information means information that identifies, relates to, describes, or can reasonably be associated with an identified or identifiable individual.
Processing means any operation performed on personal information, including collection, recording, storage, organisation, use, disclosure, transmission, analysis, retention, or deletion.
Website means the official corporate website operated by Aionpixel Technologies Private Limited.
Business Contact means an individual representing an organisation, educational institution, supplier, customer, prospective customer, partner, consultant, or other entity interacting with Aionpixel.
Applicable Law means laws, regulations, and legally binding requirements governing the processing of personal information in jurisdictions where Aionpixel operates or provides services.
4. Information We Collect
Depending on the nature of your interaction with Aionpixel, we may collect different categories of information.
The categories described below represent the types of information that may be processed through our corporate operations.
Further details regarding the purposes for which this information is used are provided in the following sections of this Policy.
5. Categories of Information We Collect
The categories of personal information collected by Aionpixel depend upon the nature of your interaction with us.
We seek to collect only information that is reasonably necessary for legitimate business purposes.
5.1 Identity Information
We may collect information such as:
- full name;
- organisation name;
- job title;
- professional designation;
- business role; and
- other information voluntarily provided during business interactions.
5.2 Contact Information
We may collect:
- email address;
- telephone number;
- mobile number;
- business address;
- country;
- state or province;
- city; and
- preferred communication method.
5.3 Organisation Information
Where applicable, we may collect information relating to an organisation, including:
- organisation name;
- institution type;
- industry sector;
- business size;
- website;
- operational requirements;
- areas of interest;
- product enquiries; and
- implementation requirements.
5.4 Business Enquiry Information
When you contact Aionpixel, request information, schedule a demonstration, or submit an enquiry, we may collect information including:
- enquiry details;
- requested products or services;
- meeting requests;
- implementation interests;
- project requirements;
- correspondence history; and
- records of communications.
5.5 Recruitment Information
Where you apply for employment or internship opportunities with Aionpixel, we may collect information including:
- curriculum vitae or résumé;
- educational qualifications;
- professional experience;
- certifications;
- employment history;
- portfolio information where applicable;
- interview notes;
- references where authorised;
- communication history; and
- other information voluntarily provided during recruitment.
Additional information may be collected where required to comply with applicable employment or legal obligations.
5.6 Vendor and Partner Information
Where organisations provide products or services to Aionpixel, we may process information including:
- authorised contact persons;
- business contact information;
- contractual information;
- billing information;
- payment details;
- tax-related information where required;
- service information; and
- correspondence relating to the business relationship.
5.7 Technical Information
When you access the Aionpixel corporate website or interact with our online services, we may collect technical information including:
- IP address;
- browser type;
- browser version;
- operating system;
- device type;
- language preferences;
- referring website;
- pages visited;
- access times;
- session information;
- website usage information; and
- technical diagnostic information.
The collection of technical information helps us maintain website security, improve performance, and enhance user experience.
5.8 Communication Information
We may retain records of communications including:
- email correspondence;
- support enquiries;
- contact form submissions;
- meeting invitations;
- webinar registrations;
- customer service interactions;
- survey responses where applicable; and
- other authorised communications.
5.9 Marketing Information
Where permitted by applicable law, we may process information relating to:
- newsletter subscriptions;
- event registrations;
- marketing preferences;
- communication preferences;
- participation in campaigns;
- product interests; and
- consent records where applicable.
5.10 Information You Voluntarily Provide
You may voluntarily provide additional information during interactions with Aionpixel.
Examples include:
- feedback;
- product suggestions;
- testimonials;
- survey responses;
- event participation;
- support requests;
- partnership proposals; and
- other business communications.
6. How We Collect Information
Aionpixel collects information through lawful and transparent means.
Depending upon the circumstances, information may be collected directly from you, from your organisation, or from other legitimate sources.
6.1 Information You Provide Directly
You may provide information when you:
- complete a contact form;
- request a product demonstration;
- enquire about our products or services;
- subscribe to newsletters;
- register for webinars or events;
- communicate with us by email or telephone;
- submit recruitment applications;
- engage in business discussions;
- become a customer, supplier, or partner; or
- otherwise communicate with Aionpixel.
6.2 Website Usage
Information may be collected automatically when you visit our corporate website.
Examples include:
- browser information;
- device information;
- website interactions;
- navigation patterns;
- technical diagnostics;
- security-related information; and
- cookie or similar technology information as described in our Cookie & Similar Technologies Policy.
6.3 Business Relationships
Information may be provided by organisations that interact with Aionpixel, including:
- educational institutions;
- corporate customers;
- implementation partners;
- suppliers;
- authorised representatives;
- consultants; and
- other organisations with whom Aionpixel maintains a legitimate business relationship.
6.4 Publicly Available Information
Where appropriate, Aionpixel may collect information that has been made publicly available, such as:
- professional profiles;
- business websites;
- publicly available contact information;
- corporate directories; or
- publicly available organisational information.
Such information is collected only where relevant to legitimate business activities.
7. Why We Process Personal Information
Aionpixel processes personal information only for legitimate business purposes.
Depending upon your interaction with us, information may be processed for one or more of the following purposes.
7.1 Business Communications
To:
- respond to enquiries;
- provide requested information;
- arrange meetings;
- provide demonstrations;
- communicate regarding products or services;
- respond to customer requests; and
- maintain business relationships.
7.2 Customer Relationship Management
To:
- manage customer interactions;
- support implementation discussions;
- understand customer requirements;
- improve customer experience;
- maintain communication history; and
- provide ongoing business support.
7.3 Marketing
Where permitted by applicable law, Aionpixel may process information to:
- send newsletters;
- provide product updates;
- invite individuals to webinars or events;
- announce new products or services;
- communicate company news; and
- provide information relevant to business interests.
Recipients may unsubscribe from non-essential marketing communications using the mechanisms provided.
7.4 Recruitment
Information relating to job applicants may be processed to:
- evaluate applications;
- conduct interviews;
- assess qualifications;
- communicate recruitment decisions;
- verify information where appropriate; and
- maintain recruitment records.
7.5 Website Administration
To:
- maintain website functionality;
- improve user experience;
- monitor website performance;
- diagnose technical issues;
- enhance website security; and
- support operational improvements.
7.6 Legal and Regulatory Compliance
Information may be processed where necessary to:
- comply with legal obligations;
- maintain business records;
- meet taxation requirements;
- support audits;
- establish, exercise, or defend legal claims;
- investigate suspected misuse; or
- satisfy other lawful requirements.
7.7 Security
Information may be processed to:
- protect our systems;
- prevent fraud;
- detect security incidents;
- investigate suspicious activity;
- maintain platform integrity;
- enforce corporate policies; and
- protect Aionpixel, our customers, and other stakeholders.
8. Legal Basis for Processing
Where applicable, Aionpixel processes personal information on one or more lawful bases, including:
- your consent;
- performance of a contract;
- compliance with legal obligations;
- protection of vital interests;
- legitimate business interests; or
- other lawful grounds recognised under applicable law.
The legal basis applicable to a particular processing activity depends upon the circumstances in which the information is collected.
9. Marketing Communications
9.1 Marketing Preferences
Where permitted by applicable law, Aionpixel may send communications regarding:
- products;
- services;
- events;
- webinars;
- company announcements;
- newsletters; and
- other business information.
Where consent is required, marketing communications will be sent only after obtaining the appropriate consent.
9.2 Opt-Out
Recipients may opt out of non-essential marketing communications at any time by:
- using the unsubscribe mechanism included within the communication;
- contacting Aionpixel directly; or
- updating communication preferences where such functionality is available.
Operational, contractual, legal, or service-related communications may continue where necessary, even if marketing communications have been declined.
9.3 Communication Records
Aionpixel may retain records of marketing preferences and communication choices to demonstrate compliance with applicable legal obligations and to respect individual communication preferences.
15. Children's Privacy
15.1 General Principle
Aionpixel's corporate website, corporate communications, and corporate services are intended primarily for:
- business representatives;
- prospective customers;
- existing customers;
- partners;
- suppliers;
- job applicants; and
- other individuals engaging with Aionpixel in a professional or business capacity.
Our corporate website is not intended to knowingly collect personal information directly from children.
15.2 Educational Products
Aionpixel develops software products that may be used by educational institutions.
Where a particular Aionpixel product processes information relating to children or students, the collection and processing of that information is governed by the applicable product-specific privacy documentation and the contractual arrangements governing the use of that product.
This Corporate Privacy Policy does not replace those product-specific privacy commitments.
15.3 Unintentional Collection
If Aionpixel becomes aware that personal information relating to a child has been collected through the corporate website without an appropriate basis, we will take reasonable steps to investigate the matter and, where appropriate, remove or otherwise manage the information in accordance with applicable legal requirements.
Parents or legal guardians who believe that such information has been submitted through the Aionpixel corporate website may contact us using the details provided in this Policy.
16. Changes to this Privacy Policy
16.1 Policy Updates
Aionpixel may update this Corporate Privacy Policy from time to time to reflect:
- changes in applicable law;
- changes to our business operations;
- introduction of new services;
- technological developments;
- security improvements;
- operational enhancements;
- changes to our corporate website; or
- other legitimate business requirements.
16.2 Material Changes
Where a material change affects the manner in which personal information is processed, Aionpixel may provide an appropriate notice through the corporate website or by other suitable means where required by applicable law.
Continued interaction with Aionpixel following the publication of an updated Policy may constitute acknowledgement of the revised Policy where permitted by applicable law.
16.3 Version History
A version history is maintained to provide transparency regarding significant revisions to this Policy.
Editorial corrections, formatting improvements, or administrative updates that do not materially affect privacy practices may not require a revised version number.
17. Contact Information
Questions, requests, or concerns regarding this Corporate Privacy Policy or Aionpixel's privacy practices may be directed to:
Privacy TeamAionpixel Technologies Private Limited
Email: privacy@aionpixel.com
General enquiries:
Legal enquiries:
Corporate Website:
Aionpixel will make reasonable efforts to respond to legitimate privacy enquiries in accordance with applicable legal requirements.
Annexure A – Categories of Personal Information
| Category | Examples |
|---|---|
| Identity Information | Name, designation, organisation, professional role |
| Contact Information | Email address, telephone number, business address |
| Organisation Information | Institution or company details, industry sector, operational requirements |
| Business Enquiries | Product enquiries, demonstration requests, correspondence history |
| Recruitment Information | Résumé, qualifications, employment history, interview records |
| Vendor & Partner Information | Business contacts, contractual details, billing information |
| Technical Information | IP address, browser, operating system, website diagnostics |
| Communication Information | Emails, contact forms, meeting records, webinar participation |
| Marketing Information | Newsletter subscriptions, event registrations, communication preferences |
Annexure B – Privacy Principles
Aionpixel's privacy programme is guided by the following principles:
- Transparency
- Accountability
- Lawful Processing
- Purpose Limitation
- Data Minimisation
- Information Accuracy
- Security by Design
- Privacy by Design
- Confidentiality
- Integrity
- Availability
- Continuous Improvement
These principles support responsible handling of personal information across Aionpixel's corporate operations.
Annexure C – Version History
| Version | Date | Description |
|---|---|---|
| 1.0 | 29th June 2026 | Initial Corporate Privacy Policy |
| 2.0 | 16th July 2026 | Comprehensive revision reflecting Aionpixel's expanded corporate operations, SaaS business model, privacy governance framework, enhanced transparency, updated data processing practices, strengthened security commitments, modern privacy rights framework, and alignment with current corporate governance standards. |